The Risks tab of the Matrix displays one column per check you have added. For each document, Emma shows the risk level assigned by that specific check in its column. The Matrix helps you focus on the risks that matter most by hiding columns with no relevant findings by default, ranking visible columns so the highest-severity issues appear on the left, and sorting file rows so the riskiest documents are at the top. This article also explains how to group similar risk findings and review and manage findings efficiently.

For a general overview of the Matrix, see Matrix overview and Info tab.

Adding checks to the Matrix

1. Open the Matrix from the main sidebar.
2. Select a document type in the left sidebar.
3. Click the Risks tab.
4. Click Select checks in the toolbar and follow the steps in Using predefined checks or Creating a custom check.

Each check you add appears as its own column in the Risks tab. Columns represent risk checks/questions; every cell shows Emma's risk finding for that document and check. By default, the Matrix hides any check columns with no relevant findings for any filtered documents, so you are not distracted by empty checks. To show all check columns—including those with no findings—use the column visibility toggle in the toolbar.

Columns with relevant findings are ordered in severity: checks with the highest number of High risks appear first (leftmost), then those with Medium, Low, and Unspecified risks. This ensures that the worst or most widespread risks are immediately visible and easily prioritized.

The screenshot below shows a Consulting Agreements example with several risk check columns:

If you need to create or adjust a check after adding it, see this article on Checks.

Focusing on relevant risks and files

• Hidden columns: By default, the Matrix only shows check columns that contain one or more risk findings (AI or manual) in any filtered document. This reduces noise and surfaces the checks that require your review. Toggle to display all columns—empty included—if you want full visibility for completeness or reporting.
• Column ordering: Visible risk check columns are ranked by severity—columns with more High or Medium risks appear to the left, so that red flags are prominent.
• Sorting files by risk: The file rows in the Matrix can be sorted so that documents with the greatest overall severity (more High and Medium risks) are listed at the top. Use this default sort for systematic review of the riskiest contracts first. Switch to name or date sorting as needed for other workflows.

These controls let you concentrate on the needles, not the haystack, and accelerate review when preparing risk summaries, verifying compliance with disclosure requirements, or managing sign-off of diligence schedules.

Grouping documents by shared risks (risk consolidation)

When multiple documents present the same or highly similar risk finding under the same check, Emma can consolidate them into a single shared risk — reducing duplicate review and clarifying the scope of an issue across several files. This can happen automatically or be triggered manually.

• Automatic: after each check finishes analysing a document type, Emma compares the findings that came back at the same risk level and, using AI similarity matching plus a confirmation step, proposes and creates shared-risk groups on its own for findings it's confident describe the same underlying issue. No action is needed from you for these — they simply appear already grouped.
• Manual: you can merge (or unmerge) findings yourself at any time, including cases the automatic step didn't catch or was too conservative to confirm.

How to group risks manually

The Matrix grid itself doesn't have a merge action on individual cells — grouping is managed from the document viewer:

• Double-click a risk cell in the Matrix to open the document viewer for that file with the finding selected (see Reviewing a risk in the file viewer below).
• In the Risks tab of the document viewer, click Merge duplicate risk (or, if already merged, Also flagged in N other documents / Manage shared risk) on the finding. This opens the risk grouping dialog.
• In the dialog, drag other documents' findings for the same check into the shared-risk area, or use each row's link button. Only documents of the same document type as the one you opened can be linked.
• Click Save to confirm. This creates or updates the shared risk and immediately reflects across the Matrix, the document viewer, and any open Red Flag Report.

The same grouping dialog is also reachable from the full risk edit dialog (pencil icon) in the document viewer, and directly from a risk row in the Red Flag Report editor.

How grouped risks appear

• Grouped findings share one risk level, title, summary, and recommendations across every member document — editing any of these from the grouping dialog or the document viewer updates all member documents at once.
• Since the shared level and summary are pushed down to each member's own finding, a Matrix cell for a grouped document still shows the (now-shared) level and summary like any other cell — the Matrix grid itself has no separate grouping badge on the cell. To see which documents share a finding, or to manage the group, open it in the document viewer.
• In the Red Flag Report, a shared risk instead renders as its own combined table (with a list of every member document) — see the Report article's "Shared (merged) risks" section.
• If you need to unlink a specific document from a group, use the grouping dialog and remove it. The unlinked document will revert to its individual risk finding.
• If a grouped risk is reduced to only one document, Emma will revert it to a standard individual finding and carry over the summary into that document's risk cell.

Business impact: Why group similar risks?

Grouping identical or closely-related risk findings streamlines due diligence by reducing duplication. Instead of treating every instance as a separate due-diligence finding, you consolidate similar issues (such as a missing clause or identical termination language) across contracts or files. This helps:

• Present red flags and key issues in a concise, evidence-backed way in both diligence matrices and exported risk reports.
• Ensure your responses, recommendations, and dispositions are consistent for all similar documents in the workstream.
• Save time in preparing disclosure schedules and communication to deal teams or counterparties, by clarifying when a risk is common to a whole document population.
• Keep a clear audit trail showing which documents share the finding, which is essential for reps & warranties review and risk allocation negotiations.

Risk levels

Each cell in the Risks tab is coloured and labeled to reflect one of the following levels:

An indicator in the corner shows whether the risk level was set by AI or by a team member.

AI checks vs manual findings

AI checks run against every document matching the check's configuration and scope. When you upload a new relevant document, Emma runs all applicable checks automatically. Once analysis is done, Emma writes structured findings into the Matrix for each document and check combination.

Manual findings are findings you add directly in the document viewer for a specific file. They are scoped to that document. Manual findings also appear as their own columns in the Matrix, along with AI checks and are visible on the Checks page. If a manual finding is relevant, its column is shown and ordered by severity alongside AI checks.

Reviewing a risk in the file viewer

Double-click any risk cell in the Matrix Risks tab to open the document viewer for that file with the finding selected. Emma highlights the evidence or clause relevant to the risk in the PDF, where possible.

To confirm or change the risk level:

1. In the right panel (Risks tab), you see the current risk categorization. If Emma could not determine a level, it will show Unspecified and await your input.
2. Click the correct risk level: High, Medium, Low, or No risk. Your decision is saved instantly. If the risk is grouped across documents, changing the risk level updates all grouped findings.
3. After review, your name and avatar appear in the corner of that Matrix cell. This lets your colleagues see who has reviewed or updated the risk.

To view the history of a finding:

• Click View history in the right panel to see who set each risk level and when. Every change is recorded for audit purposes.

To leave a comment about a finding:

• Scroll to the bottom of the right panel and type in the comments field. Comments are visible to all team members who have access to the data room.

To add a manual finding:

• Scroll to the bottom of the right panel and click Add manual finding. You can give it a title, write your observations, pick a risk level, and link to a source in the document. The manual check appears in the Matrix as an additional column (hidden or shown based on the presence of relevant findings).

Check statuses

If a check remains In progress for over an hour and no new documents are being uploaded, please contact support.

How Emma determines risk levels

Emma assigns risk conclusions strictly using the content found in each document. If a document does not address a topic (is silent or neutral), Emma sets No risk—unless the absence itself is risk-relevant, as defined by the check and document type. Emma does not infer risk from missing information unless omission is itself a red flag. Recommendations to consult other documents only appear if specifically identified in the analysis.

If you need additional help with risks in the Matrix or encounter any other problem, don't hesitate to reach out through the chat bubble in the bottom right or contact [email protected].

Updated on: 23/07/2026